Main Job Duties and Responsibilities

prepare and edit correspondence, communications, presentations and other documents schedule meetings of the Board of Trustees and Board Committees; prepares materials and meeting arrangements. record and maintain the minutes and attendance of Board of Trustees meetings, including sub-committee meetings. design and maintain databases file and retrieve documents and reference materials collate and manage data conduct research, collect and analyze data to prepare reports and documents manage and maintain executives' schedules, appointments and travel arrangements arrange and co-ordinate meetings and events record, transcribe and distribute minutes of meetings monitor, screen, respond to and distribute incoming communications answer and manage incoming calls receive and interact with incoming visitors liaise with internal staff at all levels interact with external clients co-ordinate project-based work review operating practices and implement improvements where necessary supervise, coach and train lower level staff

Education and Experience usually at least 3 years experience providing support at a high level proficient computer skills and in-depth knowledge of relevant software such as Bachelors degree is an advantage

MS Office Suite knowledge of standard office administrative practices and procedures

Key Skills and Competencies excellent organizational and planning skills exceptional communication skills information gathering and monitoring skills problem analysis and problem solving skills judgment and decision-making ability initiative confidentiality team member attention to detail and accuracy adaptability