Job Description

BAE Systems is looking for a highly motivated, team-oriented administrative professional to join our Combat Missions Systems team out of Phoenix, AZ.

As an Administrative Assistant III, you ll work alongside a supportive team as part of the Contracts function. Here, you will perform administrative duties to assist the Contracts staff and managers. Additionally, you will work across all organizational levels at various US sites to gather information and prepare reports.

The Contracts team also provides a flexible 9/80 work schedule and generous benefits.

General responsibilities include:

• Schedule meetings, conference rooms, and Zoom calls

• Coordinate events (e.g. program reviews, training, meetings), including ordering catering, preparing the event space, and being the local contact for visitors

• Tracking action items to closure

• Creating and distributing meeting minutes

• Complete expense reporting and travel arrangements of on-site management team

• Assist new-hire orientation

• Update team communications on SharePoint (calendar events, announcements)

• Creating templates to increase department efficiency

• Update database entries

• Update and maintain Excel workbooks

• Work closely with other departments in completion of assignments

• Ordering requested office supplies

• Aid site safety and staff activity events (registration, distribution of material, etc.)

Required Education, Experience, & Skills

• High School Diploma and 2 years of experience or equivalent experience

• Excellent verbal and written communication techniques.

• Highly organized with the aptitude to multi-task and prioritize the highest impact projects and execute well under pressure.

• Knowledgeable in MS Office Tools including intermediate experience in Excel, Word, and PowerPoint.

• Detail oriented.

• Experience to work collaboratively with other administrative staff.

Preferred Education, Experience, & Skills

• Experience with development of SharePoint site

• Experience with Oracle and other data bases

Pay Information

Full-Time Salary Range: $41900 - $67000

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

Administrative Support - Contracts

108051BR

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