Assistant Facilities Manager

Job ID

193857

Posted

15-Nov-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Building Management, Engineering/Maintenance, Facilities Management

Location(s)

Knightdale - North Carolina - United States of America, Raleigh - North Carolina - United States of America, Wendell - North Carolina - United States of America, Zebulon - North Carolina - United States of America

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a significant contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, demonstrating the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

What you'll do:

• Purchase Order Creation and Dispatching : Responsible for creating and dispatching purchase orders through multiple systems, including JDE and the SI7 work order portal.

• Work Order Management : Oversee the management of work orders, ensuring they are processed efficiently and accurately. Enter and log repair and service work orders, including necessary assets.

• Budget Development : Development of annual budgets, ensuring alignment with organizational goals and financial constraints.

• Monthly Accruals : Accrue for completed work not yet invoiced, run reports for late-dispatched work orders, and correct mis-posted expenses.

• Monthly Forecast and Workbook Development : Prepare monthly forecasts and workbooks, including detailed variance commentary to explain deviations from the budget.

• CWA and BCR Creation : Complete CWAs for unbudgeted, non-recurring costs and BCRs for permanent budget changes due to service scope adjustments.

• Invoicing : Verify and approve vendor invoices, ensuring accuracy and appropriate cost allocations. Send reminder emails to vendors at specified intervals if they delay invoicing. Address and resolve billing inquiries from clients and vendors promptly and professionally.

• Additional Expenses : Log expenses from vendors not in the system, enter GLs for orders, and reconcile expense for credit card purchases.

• Contract Support Management : Provide support in managing contracts, including reviewing terms, requesting renewals, ensuring compliance, and maintaining documentation.

• Record Keeping and Organization : Maintain organized records of all financial transactions and documentation, ensuring easy retrieval and compliance with regulations.

• Vendor Management : Manage relationships with vendors, including negotiating terms, resolving issues, and ensuring timely invoice processing.

• Financial Analytics : Conduct review of financial documents (PO logs, accruals, forecasts) to ensure accuracy, identify trends, and provide insights into financial performance.

• · Additional Responsibilities : Manage various administrative tasks as directed by manager.

What you’ll need

• Strong financial background with budget management, invoicing, accruals and forecasting required.

• High School Diploma or GED with 5+ years of job-related experience. Prior shift manager or supervisory experience preferred.

• In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.

• Requires the ability to explain complex concepts or sensitive information.

• Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Excellent organizational skills with a master- level inquisitive mindset.

• Exceptional math skills. Ability to calculate sophisticated figures such as percentages, discounts, and markups.

Why CBRE?

An environment of respect, integrity, service and excellence crafts our approach to every opportunity! We lead by example, guided by the needs of the cities we inhabit, the communities we build and the world we live in!

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)