Office Administrator

Zionsville, IN

Full Time

Mid Level

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We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will excel in planning and organizing meetings, managing vendor relationships, and performing a variety of administrative tasks to ensure the smooth operation of our office. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

• Meeting Coordination:

• Schedule and organize meetings, including arranging venues, preparing agendas, and distributing materials.

• Coordinate logistics for both in-person and virtual meetings, ensuring all technological requirements are met.

• Take and distribute minutes of meetings as required.

• Vendor Management:

• Act as the primary point of contact for vendors and service providers.

• Manage vendor relationships, including negotiating terms and monitoring performance.

• Process and track invoices, ensuring timely and accurate payments.

• Administrative Support:

• Handle daily office operations, including managing office supplies and equipment.

• Prepare and manage correspondence, reports, and documents.

• Assist with the onboarding process for new employees, including orientation and setup.

• Office Organization:

• Maintain an organized and efficient office environment.

• Obtain office supplies as needed.

• Implement and manage office systems and procedures.

• Oversee office maintenance and coordinate with building management as needed.

• Communication:

• Serve as a liaison between departments, staff, and external parties.

• Handle phone calls, emails, and other forms of communication in a professional manner.

• Provide support for internal and external events and activities.

Qualifications:

• Education: High school diploma or equivalent; associate’s or bachelor’s degree in business administration or related field preferred.

• Experience: Minimum of 2 years of experience in an administrative or office management role.

• Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational and time management skills.

• Excellent verbal and written communication abilities.

• Ability to handle sensitive and confidential information with discretion.

• Strong problem-solving skills and attention to detail.

Candidates must be willing to work Monday- Friday in office. 8:30am-4pm

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)

• 401(k) matching

• Dental insurance

• Health insurance

• Paid time off

• Vision insurance

Schedule:

• 8 hour shift

• Day shift

• Monday to Friday

Experience:

• Vendor Management: 1 year (Required)

• Administrative experience: 1 year (Required)

Ability to Commute:

• Zionsville, IN 46077 (Required)

Work Location: In person